Privacy Policy
Introduction
Online Expos LLC (“OEX”) is a limited liability company located at 4 North Street, Waldwick, New Jersey, United States of America (“we” or “us”). This privacy policy explains how our organization uses the personal data we collect from you when you use our website, Sourcehere.com, or any white-label event directory or mobile application we provide for trade show organizers.
What Data Do We Collect
OEX collects the following data:
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• Personal identification information (name, email address, company, job title, profile image, or other personal data that you provide to us).
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• Online data via analytics (IP address, location, browser, device, page views, length of time on page).
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• Event participation data (meeting requests, in-app messages, bookmarks/favorites, interactive floorplan usage, session registrations, log-in activity, and other usage metrics when using our event directories or apps).
How Do We Collect Your Data
You provide OEX with most of the data we collect. We collect and process data when you:
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• Register online or place an order for any of our products or services.
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• Voluntarily complete a survey or provide feedback via forms, message boards, or email.
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• Use or view our websites and apps via cookies and similar technologies.
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• Contact us for support, questions, or comments, in which case we may collect your name, email address, phone/mobile number, and company information.
OEX may also receive your data indirectly from the following sources:
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• Partners
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• Event organizers, who may provide us with exhibitor or attendee information (e.g., name, company, job title, and contact details) so that we can set up event directories, exhibitor profiles, or participant accounts.
How Will We Use Your Data
OEX collects your data so that we can:
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• Process your order and manage your account.
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• Provide you with access to event platforms and networking tools.
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• Send you service-related communications.
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• Improve our services and ensure platform security.
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• With your consent, send you marketing communications about our products and services or those of our partner companies.
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• Where necessary, comply with legal and regulatory obligations.
We may also share your data with credit reference agencies to prevent fraudulent purchases.
We use the following providers for marketing and operations purposes: Brevo, Sendinblue, Matomo, Salesforce, AWS, Microsoft, Stripe, Visioglobe, and Google.
Lawful bases for processing:
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• Contractual necessity (Art. 6(1)(b) GDPR) – e.g., account creation, event access
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• Consent (Art. 6(1)(a) GDPR) – e.g., marketing communications
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• Legitimate interests (Art. 6(1)(f) GDPR) – e.g., platform security, analytics, product development
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• Legal obligation (Art. 6(1)(c) GDPR) – e.g., tax and accounting compliance
Sharing with Event Organizers (for Events and Trade Shows)
When you register for or participate in a trade show using a digital directory or event platform provided by OEX (such as indodefence.sourcehere.com or the Seoul ADEX app), your personal data, including your name, email address, job title, and company name, and event engagement data (such as meeting requests, bookmarks, floorplan navigation, in-app messages, and usage analytics) will be shared with the organizer of that specific event.
Each event organizer acts as the independent data controller for the personal data shared in connection with their event. Their use of your data is governed by their own privacy policy and applicable data protection laws. We recommend reviewing their privacy policy to understand how they process your data.
Your OEX profile is part of a single global account across Sourcehere.com, our subdomains, and our apps. However, personal data and event activity are only shared with the organizer of the event you are participating in. We do not share your personal data between different event organizers.
Where the organizer is located outside the EU/EEA, your data may be transferred internationally. We rely on safeguards such as EU Standard Contractual Clauses or other recognized transfer mechanisms, where feasible.
Company Accounts and User-Generated Content
Certain features of our platform allow companies and exhibitors to create organizational accounts, upload information, and manage profiles for their staff members. In these cases:
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• The company or exhibitor is responsible for ensuring that any personal data they provide (including staff contact details) has been lawfully collected and shared with us.
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• The company or exhibitor is responsible for the accuracy and legality of the content they upload (including company descriptions, product information, images, and other materials).
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• Company administrators may add or invite additional users from their organization. By doing so, the company confirms that it has obtained the necessary authority and consents to provide those users’ personal data.
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• OEX acts solely as a data processor for such information and is not responsible for the substance, accuracy, or legality of content provided by companies or exhibitors
How Do We Store Your Data
OEX securely stores your data using the servers and cloud infrastructure of Amazon Web Services (AWS) in Ireland (eu-west-1). Application and database servers function within Amazon VPC (Virtual Private Cloud). The database containing visitor and usage data is only accessible from application servers.
All personal data you provide to us is part of a single account that can be accessed across Sourcehere.com, our event subdomains, and our white-label mobile applications. We retain your personal data for as long as your account remains active. You may delete your account at any time, which will result in the deletion of your personal data from our systems. Some data may be retained for a limited period if required for legal, regulatory, or legitimate business purposes (for example, for financial record-keeping or fraud prevention).
Marketing
OEX may send you information about products and services we think you might like, as well as those of our partner companies.
If you have agreed to receive marketing, you may opt out at any time.
You have the right at any time to stop OEX from contacting you for marketing purposes or sharing your data with other OEX Group companies.
If you no longer wish to be contacted for marketing purposes, please contact us at
Your Data Protection Rights
Every user is entitled to the following rights under GDPR:
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• Access – request copies of your personal data
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• Rectification – request correction of inaccurate or incomplete data
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• Erasure – request deletion of your personal data under certain conditions
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• Restriction – request that we limit the processing of your personal data under certain conditions
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• Objection – object to processing under certain conditions, including direct marketing
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• Portability – request transfer of your personal data to another organization or to you, under certain conditions
If you make a request, we will respond within one month. Please contact us at:
Email:
Phone: +1 201 2512600 ext. 203
Mail: Online Expos LLC, 4 North Street, Waldwick, NJ 07463-1842 USA
Children and Minors
Our services are intended for use by individuals aged 18 and older. We do not knowingly collect personal data from individuals under 18. If you are an organizer of an event targeted at younger audiences (e.g., toy or family shows), additional privacy measures may apply, and the event organizer will be responsible for ensuring compliance with applicable child data protection laws.
Sub-Processors
We use trusted third-party service providers (sub-processors) to support our operations, including AWS (hosting), Salesforce (CRM), Brevo/Sendinblue (email), Matomo (analytics), Stripe (payments), Visioglobe (floorplans), Microsoft (productivity tools), and Google (infrastructure and analytics).
These providers act as data processors on our behalf. We may update this list from time to time and will make updates available on this page.
Data Transfer to Third Countries
In some cases, personal data will be transferred to recipients in third countries (countries outside the EU and the EEA). In the USA, there is no comparable level of data protection as in Europe, and it is possible that government agencies may access personal data without our or your knowledge. The legal basis for such data transfer is generally your consent (Article 49(1)(a) GDPR) or the performance of a contract (Article 49(1)(b) GDPR). Where possible, we conclude EU Standard Contractual Clauses with our service providers.
In addition, when we provide data back to event organizers located outside the EU/EEA, such transfers may not benefit from the same level of data protection as within the EU. Where possible, we implement appropriate safeguards such as Standard Contractual Clauses.
What Are Cookies
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
For further information, visit allaboutcookies.org.
How Do We Use Cookies
OEX uses cookies in a range of ways to improve your experience on our website, including:
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• Keeping you signed in
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• Understanding how you use our website
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• For marketing and sales purposes
What Types of Cookies Do We Use
There are a number of different types of cookies, however, our website uses:
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• Functionality – OEX uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and the location you are in. A mix of first-party and third-party cookies are used.
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• Advertising – OEX uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed, and information about your browser, device, and your IP address. OEX sometimes shares some limited aspects of this data with third parties for advertising. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
Your consent is the legal basis for our data processing in this respect. You can revoke your consent at any time with effect for the future.
How to Manage Cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy Policies of Other Websites
The OEX website and our event apps may contain links to other websites. This privacy policy applies only to our services. If you click on a link to another website, you should read their privacy policy.
Changes to Our Privacy Policy
OEX keeps its privacy policy under regular review and places any updates on this page. This privacy policy was last updated on 23 September 2025.
How to Contact Us
If you have any questions about OEX’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please contact us at:
Email:
Phone: +1 201 2512600 ext. 203
Mail: Online Expos LLC, 4 North Street, Waldwick, NJ 07463-1842 USA
How to Contact the Appropriate Authority
Should you wish to report a complaint or if you feel that OEX has not addressed your concern satisfactorily, you may contact your local data protection authority.
